# Purchase Orders – Shipping and Payment

## Overview

You can manage the **shipping** and **payment** data for your Purchase Orders in Sellercloud. Once your vendor ships your PO, you can update the **PO’s shipping data** either manually or by using Shipping Containers for multiple POs at the same time. Once you receive your POs, you can then update the **payment details** manually or by using vendor invoices. The vendor invoices option requires that you enable the **Enable Vendor Invoices Workflow** Client Setting. Once this setting is enabled, all **Vendor Payments** and **Invoices** regarding purchase processes are controlled from the related **Vendor** page only.

## Manage PO Shipping

You can update **Shipping** details for a particular Purchase Order by adding tracking info received from the vendor manually or by using [Shipping Containers](https://descartessystems.aha.io/pages/7630848200902307715). If you want the **Shipping Containers** menu item to appear under the **Purchasing** menu, configure the **Enable Shipping Containers For PO** Client Setting. This will also let you control delivery of purchased items with the help of **Shipping Containers**.

### Add Tracking Info

Follow the steps below to manually update the PO Shipping status and specify the Shipment tracking details.

1. Access **Purchasing** \> **Manage POs**.
2. Open the Purchase Order you want to edit the shipping status for.
3. In the upper right, click **Actions**, and select **Update Shipping**. Alternatively, select **Shipping** from the PO's toolbox.

4. In the upper right, click the **Edit** button.
5. On the **Shipping Details** panel, fill out the shipping information.
6. Save the changes by clicking the tick icon, or the **Save** option.

### Use Shipping Containers

You can use **Shipping Containers** to update the shipping information for your Purchase Orders. To do so, you should place the purchased items in a **Shipping Container**. To learn how to create and manage **Shipping** **Containers**, refer to [Purchase Orders – Shipping Containers](https://descartessystems.aha.io/pages/7630848200902307715).

The **Enable Shipping Containers For PO** Client Setting must be enabled to make the **Shipping Containers** available.

Once a **Shipping Container** is received, the associated **Purchase Orders** are automatically updated with a new **Shipping Status** and details.

## Manage PO Payments

You can update the **PO Payment** status by manually **marking a PO as paid** or by using [Vendor Invoices](https://help.sellercloud.com/omnichannel-ecommerce/apply-payment-to-vendor-invoice/). If you use the **Vendor Invoices workflow**, then you cannot manually mark a PO as paid. That is controlled by the **Enable Vendor Invoices Workflow** Client Setting. Alternatively, use the **Vendor Invoices** for managing payments.

### Mark PO as Paid

The **PO Payment status** is automatically updated once a Payment has been applied to that Purchase Order. You can manually update the **Payment** **status** of a PO by adding a payment. To do that, follow the steps below.

1. Go to **Purchasing** \> **Manage POs**.
2. Open the Purchase Order you want to receive a payment for.
3. Click **Toolbox**, select **Billing & Payments**.
4. In the upper right, click the **Edit** button. Alternatively, click the pencil icon on the **Payments** panel.
5. Click the plus icon to add a new Purchase Payment.

6. Fill out the appropriate payment information, and click **Add New Purchase Payment**.

7. Save the changes.
8. Once the Purchase Order is completely paid, its status will change to **Charged**.

### Use Vendor Invoices

In addition to manually marking a PO as paid, you can manage payment details through **Vendor Invoices**. To use this workflow, you must first enable the **Enable Vendor Invoices Workflow** Client Setting.

1. To open **Vendor Invoices**, navigate to one of the following paths. **Purchasing** \> **Manage POs** \> PO > **Toolbox** \> **Billing & Payments** > **Actions** > **Manage Invoices**. **Purchasing** \> **Vendors** \> Vendor > **Toolbox** > **Invoices**.
2. To apply a payment to any invoice, open the relevant invoice in the grid. For more information about **Vendor Invoices**, refer to [Managing Vendor Invoices](https://help.sellercloud.com/omnichannel-ecommerce/apply-payment-to-vendor-invoice/).

3. To access the associated payments, select **Payments** from the Vendor's Toolbox. To record a new payment from the **Payments** page, go to the **Edit** mode and click the plus icon on the **Payments** panel. For more information on how to update the PO Payment status, go to [Purchase Orders Workflow](https://descartessystems.aha.io/pages/7630848713094527310).

4. **Receiving Sessions** are also available from the Vendor's Toolbox. For more information on receiving purchased products, go to [Purchase Orders - Receive](https://descartessystems.aha.io/pages/7630848027325367764) [PO](https://descartessystems.aha.io/pages/7630848027325367764).